Dear Exhibitor,

An Exhibition for the 22nd European Crystallographic Meeting will be held between 25-28 August 2004 in Budapest, Hungary. We are expecting approx. 800-1000 participants to join this professionally outstanding event. Hereby we take the opportunity to invite you to join this conference as an exhibitor and/or sponsor.

Application

Application for exhibition and/or sponsorship can be made in writing with the enclosed booking enquiry form to:

ECM 22 c/o Franciska Morlin
Chemol Travel Congress Department
H-1052 Budapest, Deák Ferenc u. 10.
E-mail: incoming@chemoltravel.hu
Phone/Fax: +36 1 266 7032 mobile: +3630 242 0385

Once an application is made, a 50% deposit payment on the basis of our invoice will be requested to finalize the reservation.

Terms of payment

50% - deposit payment against of our invoice
100% - by 1 August 2004

Cancellation Policy

Cancellation must be made in writing to the Conference Secretariat.

Exhibition

Opportunities will be provided to show products and activities in the exhibition connected with the conference.

Full Service includes the following type of stand with a basic set up:
OCTANORM System, which uses a cubical module set-up. They will contain a grid ceiling (approx. 2,5 meters / 7ft), white panels for backwalls and sidewalls, 2 chairs, 1 table, 2 spot lights, 1 shelf for display, exhibitor's name on the fascia. An electrical outlet (230V) will be provided for each exhibitor. All your extra requirements, different from the basic set up can be fulfilled, but should be paid extra - please inform us about this.
Stand size
Basic stand sizes are: 6 sqm – 9 sqm - 12 sqm - 16 sqms and its multiples, unless otherwise specified.

The floorplan of the exhibition is impartially made by the Technical Exhibition Manager in order to best serve the interest of the goals of this important international event. (A first come first served basis and sponsorship categories will be taken into consideration when making this floorplan.)
Exhibitors and sponsors are free to visit the Congress & Exhibition venue at their convenience. Please contact the technical manager on the following e-mail:incoming@chemoltravel.hu to arrange this site inspection.

Exhibition & Conference Venue:

Eötvös Loránd University (ELTE) Convention Centre
Address: H – 1117 Budapest XI., Pázmány Péter sétány 1.

Location: the exhibition will be in the Main Aula, located at the main entrance in the near vicinity of the Conference Registration and all the Lecture Rooms. Both the Plenary Hall and all the Session rooms are accessible only if crossing the Exhibition first. Coffee breaks and Welcome Reception will also be arranged in this area.

Exhibitor Passes:

2 exhibitor passes per 6 sqm will be ensured for the staff of every stand, which includes free entrance to the exhibition and conference area and a conference programme with abstract book, however it is invalid for the social evening. (Tickets for the social evening may be purchased from the conference secretariat.)

Users’ Meeting, Company sponsored symposia, Workshops

The Users’ Meeting , Company sponsored symposium and Workshops programme is dead-lined to 15 March 2004.

It will be part of the official Scientific Programme and will be published in the Final Programme. It is the sponsor’s exclusive responsibility to choose the topic, to invite and cover the costs of the speakers. The scientific content and time of the workshop, however, should be approved by the Scientific Programme Committee. The meeting room equipped with all basic technical equipments will be offered free. However, all costs of the speakers and any special equipments should be covered by the company.

Companies interested in arranging a Workshop or Company Sponsored Symposium should contact the Conference Secretariat or the Scientific Secretariat first.

Sponsorship Categories & Benefits

Funding companies will be referred to as Benefactor(s), Sponsor(s) and Supporter(s) on a competition basis, depending on the total amount paid by the company for exhibition, sponsorships and advertisements all in all.

In addition to purchased services Supporters may receive benefits as follows:

• The supporter’s logo will appear on the Conference Website and in all Conference documentations
• A printed acknowledgement in the following documents: web site, final programme, abstract book

Sponsors will receive the following additional benefits:

• Priority on exhibition area selection
• Priority on hotel selections
• One page four colour advertisement in the Final Programme and in the Abstract Book
• 2 complimentary full registrations

Benefactors will receive the following in addition to Sponsors:

• A hyperlink from their logo to a web site of their choice
• A possibility to place an insertion in the delegate bags
• 2 further complimentary full registrations (4 altogether)

Further type of benefit(s) may be arranged but should be discussed with the Organising Committee first. Please contact the Technical Manager (e-mail: incoming@chemoltravel.hu)

If you have any queries, please, do not hesitate to contact us.